When selecting a virtual data rooms review, it’s important to decide what functions you need the solution to perform. This may seem obvious, but there are many vendors offering features that go beyond your needs and can be expensive and difficult to learn. If you buy too many advanced features they are likely to be unused, and cost you money.
For example, many VDR providers offer a free trial that allows you to experience the platform and decide whether it is right for you. Nevertheless, you should be aware that some trials are time-limited and others charge after expiration. Some also have hidden fees and charges, so be sure to read the fine print before selecting a vendor.
A good virtual dataroom provider will offer robust security measures including two-factor verification and 256-bit SSL. It should also provide granular permissions for users and prevent screen capture, printing, or any other unwarranted action that could compromise confidential information. Additionally, the software should include a “fence-view feature” to limit unwanted glances. This will ensure that files are only viewable on the device where they were downloaded. It should have a built in QA tool, a no-plugin version of IRM, a page-by-page history of document viewing, and ISO 27001 SOC 2 HIPAA certifications.
Another important factor to consider is how easy it will become to organize files and folders. Poorly designed folder structures can be detrimental to your organization. Invest time in naming and indexing items to maximize searchability and organizational efficiency.
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