Preparing For Your Board Meeting

The preparation for your board’s meeting is a process that requires time. The most successful boards are committed to this and ensure that their board meetings go smoothly. They schedule meetings well in advance to ensure that board members have time to accept (and sometimes, negotiate) their calendars. Board Members are extremely busy and can be on numerous boards or teams. Thus, coordinating with their assistants and individuals to ensure that they attend board meetings is essential.

Another crucial aspect of making preparations for your board meeting is making sure you have all the necessary materials ready prior to the board meeting. The finalized agenda and board packet should be sent out approximately a week prior to the date of the meeting. This allows Board Members to be able to read and absorb the material to be able to have questions when they go to the board meeting.

Also, prior to your board meeting, it’s a good idea to set brief calls with your Board Members or their assistants to ensure they are prepared for the meeting. This will let you quickly resolve any issues that may arise, for instance, whether there are new slides which need to be distributed prior to the meeting.

Spending time thinking about why you serve on the board is a great idea. This will help you stay focused during the board meeting and ensure that you are covering all relevant topics.

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